Archiving an Email

We mentioned both archiving and deleting.Both actions remove an email from your Inbox. However,that’s where the similarities end.

The Inbox is where all received mail goes automatically,unless it has been marked as spam. The Inbox stores all mail that hasn’t been trashed,marked as spam,or archived.

The All Mail folder is all email messages that haven’t been marked as spam or trashed.So it includes any mail that has been archived.It also includes all messages you’ve sent,as well as all messages that are currently in draft form.

The Trash folder stores all mail that you’ve deleted.When you delete (or trash) a message,it is stored in the Trash folder for 30 days.On the 31st day,it’s deleted forever.If there’s any chance that you might need a message later,do not send it to the trash.This is a bit like storing your tax returns or your driver’s license in the garbage.

So what is the Archive? Archiving an email simply removes it from the Inbox.If you like the peace of mind of looking at a clean,organized Inbox with just a few items,you’ll probably archive items often.However,because Gmail offers you such a great amount of storage,there is no real reason to archive other than organization.Archived items can still be found in the All Mail folder.